GDPR-by-design.
Isolation by default.
This page outlines how TalentFlow protects your data, gives you deployment control, and keeps privacy and compliance built into how the system operatesânot just documented.
What we focus on
Data protection
Privacy-aware handling, retention, and deletion.
Tenant isolation
Separate data and runtime per customer.
Access control
Identity, roles, and audit visibility.
Deployment flexibility
Cloud, on-prem, or air-gapped.
Security and privacy by design
TalentFlow is built with data protection in mind from the start.
Pseudonymization and privacy-aware handling: PII is minimized in logs and system outputs where possible, so that operational visibility does not rely on personal data.
Retention controls: Configurable retention periods with automated purge so data is not kept longer than needed.
Deletion support: Right-to-erasure and secure deletion workflows so you can meet data subject requests and retention policies.
Legal basis and compliance documentation: Support for documenting legitimate interest and other legal bases; ROPA and DPIA support where applicable.
Logs and outputs are designed to minimize PII exposure so that audit and debugging can remain privacy-conscious.
Isolation and deployment control
You get separation, sovereignty, and controlâand options that fit stricter environments.
Per-tenant isolation: Each customer has a separate logical environment. Data, queues, storage, and runtime are isolated so your data is not mixed with others.
Separate stack components per tenantâdatabase, queues, object storage, and application runtimeâso isolation is structural, not only logical.
Cloud, on-premises, or air-gapped: Deploy in our cloud with EU-friendly hosting options, or run entirely behind your firewall. Air-gapped deployment is supported for environments that require it.
EU-friendly hosting and regional deployment options are available so you can align with data sovereignty and GDPR expectations.
The result: separation of your data, sovereignty over where it lives, and control over the deployment model.
Identity, access, and auditability
Secure access, controlled permissions, and clear visibility into what happens in the system.
- â˘Multi-factor authentication (MFA) is available to strengthen account security.
- â˘Role-based access control (RBAC) with distinct rolesâe.g. Admin, Recruiter, Hiring Managerâso permissions match responsibilities.
- â˘Session and authentication controls help keep access secure and manageable.
- â˘Audit logs record key actions and events so you have visibility and can support compliance reviews.
- â˘Rate limiting, input validation, and other hardening measures help protect against abuse and common attacks. Technical details are available on request.
Encryption and secrets handling
Sensitive data and credentials are protected in storage and in transit.
- â˘Encryption at rest for sensitive data so that stored data is protected.
- â˘Encryption in transit (TLS/HTTPS) for all communications.
- â˘Credentials and API keys are stored in an encrypted form and accessed only where needed.
- â˘Secure key handling and environment-based configuration so that secrets are not exposed unnecessarily.
Compliance-aware operations
Privacy and compliance in TalentFlow are not only about documentationâthey can influence how the system runs.
Workflow steps can be influenced or gated by consent, retention, or policy requirements. The next step in a workflow may run only when the relevant compliance condition is satisfied.
Documentation supportâsuch as ROPA, DPIA, and retention controlsâis designed to support this operational model so that what you document aligns with what the system enforces.
This makes TalentFlow suitable for organizations that need compliance built into execution, not only into checklists.
Enterprise readiness
A Data Processing Agreement (DPA) is available for customers who need one.
A security review or security questionnaire support is available on request for serious evaluations.
Identity and access: MFA and RBAC are available today. SSO (SAML/OIDC) and advanced MFA options are on the roadmap; contact us for timeline and early access.
Questions about security?
Our team can answer questions about our practices, compliance, and architecture.